AI that works inside the spreadsheets, documents, folders, and presentations your staff already have open eight hours a day.
The biggest reason standalone AI tools fail in NZ small businesses is friction: staff forget to copy-paste data into a separate tab. Google Workspace embeds Gemini directly inside Google Docs, Sheets, Slides, Drive, and the new Google Vids app — with full awareness of your company files and zero context switching.
Generates complex XLOOKUP/QUERY/REGEX formulas from plain English, builds structured tracker tables, categorises messy text rows with the =AI() function, and spots financial anomalies.
Clean 2,000 messy supplier SKU descriptions, classify expense categories for GST, or build a job-costing pivot table in 30 seconds.
Type @ to reference any file, email, or folder in your Google Drive and ask Gemini to draft a proposal, SOP, or contract variation using your exact template style.
Draft a complete client statement of work by referencing @ClientDiscoveryNotes and @StandardRateCard without copying a single line by hand.
Turns a Google Doc SOP or prompt into a complete multi-scene training or client onboarding video with scripts, stock footage, screen recordings, and AI voiceovers.
Turn a 5-page written warehouse safety or software onboarding guide into a 3-minute staff training video in 15 minutes.
Ask Drive questions across an entire project folder without opening individual PDFs, and generate custom client slide decks and brand-safe visuals with Imagen 3.
Select a project folder with 30 invoices and variations in Drive and ask: 'List every variation over $1,000 and whether the client signed it off.'
Written Health & Safety SOPs were ignored by seasonal crew, and project managers spent Sunday nights formatting progress reports in Docs and Sheets.
Used Google Vids to convert written machinery safety SOPs into 2-minute visual induction videos watched on phones, and Gemini in Sheets/Docs to auto-summarise weekly site diaries into client progress reports.
100% induction completion rate and 4 hours saved per project manager every week.
Preparing quarterly management commentary from raw Xero CSV exports and prior board minutes took 3 hours of senior advisor time per client.
Used Gemini in Google Sheets to highlight variance drivers across exported trial balances, then referenced the sheet inside Google Docs to draft plain-English executive commentary for the client director.
Cut quarterly reporting preparation time by 55% across 120 advisory clients.
Supplier price lists arrived in inconsistent spreadsheet layouts with dirty product descriptions, taking days to normalise before uploading to their ecommerce store.
Used Gemini in Sheets Smart Fill and the =AI() cell formula to standardise dimensions, extract voltage/wattage specs, and write clean NZ product descriptions across 800 rows at once.
Catalogue updates that took 3 full days now finish before morning tea.
Google Sheets starts slowing down above ~100,000 complex formula rows. If you are analysing millions of POS transactions or multi-year telemetry logs, we move the data layer to BigQuery and connect Sheets via Connected Sheets.
What you bring: Bring your messiest CSV export, supplier spreadsheet, or manual monthly reporting pack.
The Written Test: In 60 minutes live, we configure Google Sheets + Docs AI to clean the data, extract the key variances, and generate a formatted client/board report — or refund 100% of your NZ$495.